EMPLOYMENT OPPORTUNITIES

Executive Assistant

Review of applications will commence immediately and continue until the position is filled

Download pdf description of position

LUMCON is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant works directly with the Executive Director and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment.

Duties and Responsibilities:

• Coordinate executive communications, including taking calls, responding to emails, and interfacing with the public and academic community.
• Conserve Executive Director’s time by reading, researching, and routing correspondences; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Respond to requests for information requiring interpretation of departmental rules and regulations.
• Prepare internal and external documents for the Executive Director.
• Independently compose correspondence involving complex, sensitive, and non-routine matters.
• Schedule meetings and appointments, prepare materials for these meetings, attend meetings, and transcribe meeting minutes.
• Schedule and manage all domestic and foreign travel for the Executive Director including: building itineraries, booking flights and accommodations,  following state travel processes and policies, and submitting proper documentation in a timely manner.
• Plan and manage internal and external LUMCON events.
• Maintain an organized paper and electronic filing system.
• Uphold a strict level of confidentiality.
• Develop and sustain a culture of professionalism among staff and visitors.
• Supervise 1-2 personnel as directed.
• Maintain inventory of supplies.

Job Requirements:

• Preferred minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.
• Demonstrated experience in booking domestic and foreign travel.
• Advanced Microsoft Office skills, with an ability to become familiar with LUMCON-specific programs and software. Familiarity with online collaboration tools, e.g. Slack, and file sharing, e.g. Dropbox and Google Drive.
• Proficiency in collaboration and delegation of duties.
• Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal skills.
• Friendly and professional demeanor

Those interested in the position should submit a resume, cover letter, contact information for three references to hr@lumcon.edu

LUMCON is an AA/EO employer.

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